I. Browser Compatibility
II. Website/Privacy Policy
III. The City of Encinitas Web Accessibility Statement

I. Browser Compatibility

The City of Encinitas Website works best with the following browser versions:

• Microsoft Internet Explorer ver. 7
• Firefox ver. 3.x

II. Website/Privacy Policy

PURPOSE

The City of Encinitas owns and operates this website as an information service to its residents and to the public generally.  This website is a supplement to, and not a replacement for, information available from city offices.  The City reserves the right to determine what information shall and shall not be placed on this website.

PROVISIONS

1.  Accuracy

The City strives to present current and accurate information on this website, but does not guarantee either the accuracy or currency of information posted here. In the event of a significant difference between the information on this website and official information available at city offices, the official information should prevail.

2. Email Comments on Public Hearings

Comments on public hearing items which are submitted by email will NOT automatically become part of the official record of such proceedings, unless required by law.  Persons wishing to comment on public hearing items should attend the public hearing and express themselves in person at the hearing, or if the notice of a particular hearing allows written comments, then comments may be submitted in that manner.

3. Notices of Public Hearings

When the City places notices of items on this website, scheduled for upcoming public meeting or hearing, it does so only to facilitate public access to such information, as a supplement to the legally required methods of posting notices. 

4. Email to City Officers and Employees

Persons submitting email comments or questions to the City, or to City Officials or employees, should understand that, just as with written or mailed comments, their privacy and confidentiality in such communications cannot be assured. As with mailed or delivered comments, comments sent by email may become subject to public disclosure under the California Public Records Act and/or as part of the discovery procedure in a civil lawsuit.

5.  Reporting Violations of City Ordinances

Code Enforcement violation complaints must be submitted in writing. These require an original signature to process.

6.  Requested Notice on Particular Items

California law provides that a person or entity may request personal notice of all public hearings on certain matters.  The City will provide such notice via email only if such a requester waives in writing the right to receive such notice by postal mail.  California Government Code section 54954.1 provides that any request for mailed copies of agendas or agenda materials shall be valid for the calendar year in which it is filed and must be renewed following January 1^st of each year.

This website links only to the websites of various other governmental entities or private organizations and agencies regulated under the auspice of state or federal governments (e.g., utility companies) and organizations City Council directly approves funding for from the General Fund. In addition, at its discretion the City may provide links to external sites that provide government or civic related information and/or services in a way that is not available on an official government website, and to external sites that provide the public with information or access to the arts, humanities, culture, recreational activities and education. The City Manager's office will grant linking requests based on the above criteria.

The City does not sell, rent or distribute lists of persons who send Email messages to the City, or who request automatic responses from the City. However, the records relating to the City’s website, including Email addresses of people who have sent Email to the City, may be subject to disclosure under the Public Records Act. The City’s database of City contacts, which includes Email addresses, may be used to notify the public of official City information. 

9. Copyright

III. The City of Encinitas Web Accessibility Statement

• When a web page requires that an applet, plug-in or other application be present on the client system to interpret page content, the page must provide a link to a plug-in or applet that complies with §1194.21(a) through (l).
  
• When electronic forms are designed to be completed online, the form shall allow people using assistive technology to access the information, field elements, and functionality required for completion and submission of the form, including all directions and cues.

Accessibility Disclaimer :

1. The City’s website is a dynamic system with large amounts of content and information being published on a regular basis. While this allows the greatest amount of information to be provided to the public in a timely manner, it may also result in some pages and content temporarily falling out of compliance with current accessibility guidelines. The City’s web team will attempt to remedy all such compliance issues in a timely manner.
2. The City utilizes a software content management system (CMS) to assist in the effective management of content and web publishing at the site. It should be noted that some accessibility testing programs run on the City website from the outside City network may read certain content managed pages as not accessibility compliant when in fact they may be.
3. Occasionally and only for a specific need/purpose the City may publish content or provide an electronic service that is not fully compliant with current accessibility guidelines. In such cases the City’s web team will disclose this information at the website and provide instructions, if applicable, for alternatives to access the information or service provided.
4. While the City will continue to strive to make information and services provided at the City’s website accessible to persons with disabilities, the City has no control over and is not responsible for software programs including accessibility aids installed on individual user’s computers that may render content at the City website more or less inaccessible.
5. The City has no control over and is not responsible for the accessibility compliance of non-city owned and operated websites that may be linked from a City web page.